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Australian madeAbout Orderfy

Inventory and order management software for Australian wholesalers

Every order. Every supplier. In order.

Orderfy is cloud ERP software for Australian wholesalers, distributors and trade suppliers. It runs quotes, sales orders, purchasing, inventory, the warehouse, delivery runs with proof of delivery, CRM and reporting in one system, with Xero built in. Your business has its own database, never shared, hosted in Australia.

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Your own databaseHosted in AustraliaXero built inBuilt to 32 ISO standards

01The problem

The gaps between your inventory app, CRM and spreadsheets.

Most wholesalers run an inventory system for stock, a CRM for the pipeline and spreadsheets for everything between. The work that falls between them is turning a customer's order into a supplier's order.

The usual patchwork

Inventory appCRMSpreadsheetsEmail and phone
Orderfyone system, with Xero built in
What falls through the gapsBuilt into Orderfy

Customer orders re-keyed by hand into each supplier's PO

Orders raise supplier POs, split by supplier, in one click

Deposits, part payments and back orders kept in a spreadsheet

Deposits, part payments and back orders sit on the order

Builder projects and site registrations in a separate CRM

Projects, site registrations and the call log beside the orders

Delivery runs and proof of delivery on paper

Delivery runs, a driver screen and proof of delivery

Every extra app is another login, another sync and another bill

One system and one login, with Xero built in

02Why Orderfy

Why Orderfy is different.

Orderfy is built around the way wholesalers, distributors and trade suppliers work: sell, buy to the order, receive, deliver, invoice.

01

Built around the order

Everything hangs off the customer's order: its supplier POs, receipts, picks, delivery and invoice. Open the order and you see the lot.

02

One system, not five

Quotes, CRM, purchasing, inventory, warehouse, delivery and invoicing in one place, with Xero built in. One login, one version of the truth.

03

Proven in daily use

Orderfy is built from an ERP that runs an Australian trade supplier every working day. It was shaped by real orders, not a whiteboard.

04

Security first

Your own database, hosted in Australia, logged staff access, and 32 ISO standards built into how we work.

05

Made for the floor and the road

A scan pick screen for the warehouse and a driver screen with proof of delivery. Each role sees only its own screens.

06

Set up, not coded

Roles, permissions and settings you control, so Orderfy fits the way you work without custom development.

07

Australian through and through

Built in Australia for the Australian trade: AUD, GST, ABNs and Xero, in plain Australian English, with support from people who know the trade.

08

Steady, predictable releases

Improvements arrive on a regular schedule with plain-English notes, not as surprise changes in the middle of a busy day.

03How an order flows

From lead to invoice, one chain.

Eight steps, one order. Every document links back to the one before it, so anyone can see where an order is up to.

  1. A lead comes in from the CRM or the counter. Price it for the customer and send a branded quote.

  2. The customer says yes. The quote becomes a sales order, deposit and all, ready to buy against.

  3. Orderfy raises the supplier purchase orders from the order's lines, split by supplier: direct to site, or to your warehouse.

  4. Stock arrives. Receive it against the purchase order, and it's held for the customer's order.

  5. The order's ready to go. Create the shipment, in full or in part, from the lines that are in.

  6. The warehouse picks bin by bin on the scan pick screen and packs the shipment.

  7. The driver works the run on their phone and captures proof of delivery at the door.

  8. The invoice is raised with the proof of delivery kept beside it, and is sent to Xero.

01

Step 1 of 8 · Q-10482

Lead / Quote

A lead comes in from the CRM or the counter. Price it for the customer and send a branded quote.

04Security first

Security first.

Built for the day an auditor asks, and for every day before it.

Your own database

A database for your business only. It is never shared with another customer, and only your business can open it.

Hosted in Australia

Your business data and its nightly backups stay in Australia. Files and images stay in Australia and New Zealand.

99.95% uptime, with failover

Every database has a live standby in a second data centre. If one fails, the other takes over automatically, in about a minute.

Staff access is logged

Our support team opens your account only in a time-limited session with a recorded reason. Every session is logged.

32ISO standards. We build to them. Every one is listed on the security page, with what it means in Orderfy.

  • ISO/IEC 27001
  • ISO/IEC 27017
  • ISO/IEC 27018
  • ISO/IEC 27701
  • ISO 22301
  • ISO 9001
  • ISO/IEC 20000-1
  • ISO/IEC 42001
  • + 24 more

How Orderfy keeps your data safe All 32 standards

05Modules

Four modules. One system.

Sales & Purchasing runs the counter. Add inventory and the warehouse, the CRM and reporting when you need them, on any plan.

Every plan

Sales & Purchasing

Quotes, sales orders, purchasing, invoices and Xero. The whole trade counter, from the first quote to the paid invoice.

Explore order management Pro · Max · add-on

Inventory & Warehouse

Stock, bins, lots and serials, stocktakes, shipments, returns and delivery runs, with a scan pick screen for the floor.

 Pro · Max · add-on

CRM

Pipeline, projects, site registrations and the call log.

 Max · add-on

Reporting

Director and system dashboards, scheduled reports, exports.

Driver and scan pick screens

Drivers see the delivery runs. Pickers see the scan pick screen. Both run in the browser on a phone.

Xero built in

Invoices and bills go to Xero and payments come back. No CSV shuffle at month end.

Your own database, in Australia

For your business only, never shared. Your data and backups stay in Australia.

Scan at the desk

USB and keyboard-wedge scanners work in receiving, picking slips and the stock grid.

Everything in the box.

Sales

  • Quotes and branded PDFs
  • Sales orders
  • Deposits and part payments
  • Back orders
  • Trade, builder and retail pricing tiers
  • Customer accounts and credit limits

Purchasing

  • POs raised from sales orders
  • Split by supplier
  • Direct delivery to site
  • PO receipts, line by line
  • Supplier returns and credits

Inventory

  • Stock by warehouse and bin
  • Lots and serial numbers
  • Minimums and maximums by bin
  • Stocktakes and blind counts
  • Kits and bundles

Warehouse

  • Pick and pack by scan
  • Shipments, part or whole
  • Customer returns and RMAs
  • Transfers between warehouses
  • QR bay labels

Delivery

  • Delivery runs
  • Driver app
  • Proof of delivery
  • Delivered status on the order

CRM

  • Pipeline
  • Projects
  • Site registrations
  • Call log and tasks

Money

  • Invoices and credit notes
  • Payments against orders
  • Proof of delivery kept with the invoice
  • Xero sync

Platform

  • Roles and permissions
  • Single sign-on and MFA
  • 7-year audit log
  • Nightly backups
  • Hosted in Australia
  • Public API (Max)

Inventory Orders Purchasing CRM Warehouse

Built like it matters

Yours

Your own database

For your business only. Never shared with another customer.

99.95%

uptime, with automatic failover

Your database has a live standby in a second data centre. If one fails, the other takes over in about a minute. 99.95% is no more than 22 minutes of downtime in a month.

30 days

of nightly backups

On Max. Core keeps 7 days and Pro 14, each with point-in-time recovery and an encrypted off-site copy.

32

ISO standards built in

We build to all of them. The full list is on the security page.

06Plans

Three plans. One platform.

Every plan is the whole of Orderfy. They differ in modules and in how far they scale.

Core

500

orders a month

Quotes, orders, invoices, purchasing and Xero for one trade counter.

See what's in Core Pro

1,500

orders a month

Adds inventory, the warehouse and CRM for growing suppliers.

See what's in Pro Max

Unlimited

orders a month, fair use

Every module, three seats included and room to scale.

See what's in Max

Which plan fits? Get a quote

07Who it is for

For businesses that buy, store and resell.

Orderfy suits Australian businesses that sell physical goods and buy them from suppliers, often once the customer has ordered. It is not a manufacturing system.

Wholesalers and distributors

Quotes, orders, purchasing, stock, the warehouse, deliveries and Xero in one system.

Read more

Building and trade suppliers

Trade and builder pricing, projects, deposits, and delivery to site with proof of delivery.

Read more

How getting started works

From a demo to your first working day: what we set up and what you bring across.

Read more

Guides for choosing software

FAQ

Questions about Orderfy.

Something else? Ask us.

What is Orderfy?

Orderfy is cloud ERP software for Australian wholesalers, distributors and trade suppliers. It runs quotes, sales orders, purchasing, inventory, the warehouse, deliveries, CRM and reporting in one system, with Xero built in.

Who is Orderfy for?

Businesses in the middle of the supply chain: wholesalers, distributors, importers and trade suppliers who sell to builders, trades and retailers and buy from suppliers. It suits teams from one trade counter to several warehouses.

How is Orderfy different from an inventory system or a CRM?

An inventory system runs the stock and a CRM runs the pipeline. Orderfy is one system built around the order: a customer order raises its supplier purchase orders, and the same record carries through receiving, picking, delivery, proof of delivery and the invoice, with the CRM beside it.

Where is my data kept?

In Australia. Your business has its own database, never shared with another customer, and its backups stay in Australia. Files and images you upload stay in Australia and New Zealand.

Does Orderfy work with Xero?

Yes. Xero is built in on every plan. Invoices, supplier bills and credit notes go to Xero, and payments come back.

What does 99.95% uptime mean?

It is the availability Orderfy is built for: no more than about 22 minutes of unplanned downtime in a month. Each database has a live standby in a second data centre that takes over automatically if the first fails.

How do I get started?

Contact us through the contact page. We set up your business, help you bring your data across and get your team trained.

Can I bring my data from another system?

Yes. Import products, customers and suppliers from a spreadsheet, or connect Cin7 Core and bring them and your stock across directly.

Ready when you are

In order.

Quotes, orders, stock, deliveries. Orderfy.

One system that keeps the whole chain in order, from the first quote to the signed delivery. Talk to us and see it run on your own products and orders.

Book a demo Get a quote